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Privacy Policy

Last updated: April 3, 2026

1. Introduction

Apollo ("we," "us," or "our"), operated by Aaron Allison in Panama City Beach, Florida, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the Apollo platform at apollobooking.com (the "Platform").

By using the Platform, you consent to the practices described in this Privacy Policy. If you do not agree, please do not use the Platform.

2. Information We Collect

2.1 Information You Provide

  • Account information: Name, email address, phone number, and password (managed through our authentication provider).
  • Profile information: Artist or venue name, act type, genres, performance style, venue description, photos, and other profile details you choose to provide.
  • Location data: City, market areas, and geolocation (when you grant permission) used for matching Artists with nearby Venues and markets.
  • Booking information: Dates, times, compensation details, and communications related to gig bookings.
  • Communications: Messages sent through the Platform, feedback submissions, and support requests.

2.2 Information Collected Automatically

  • Usage data: Pages visited, features used, booking activity, and interaction patterns.
  • Device information: Browser type, operating system, device type, and screen resolution.
  • Log data: IP address, access times, and referring URLs.
  • Cookies and similar technologies: As described in Section 6 below.

3. How We Use Your Information

We use the information we collect to:

  • Create and manage your account.
  • Match Artists with Venues based on location, genre, and availability.
  • Facilitate the booking process, including notifications and calendar management.
  • Send transactional communications (booking confirmations, schedule changes, account updates).
  • Improve the Platform through analytics and usage pattern analysis.
  • Detect and prevent fraud, abuse, and security incidents.
  • Respond to your inquiries and provide customer support.
  • Comply with legal obligations.

4. Third-Party Services

We use the following third-party services to operate the Platform. Each processes data in accordance with their own privacy policies:

  • Clerk — Authentication and user management. Processes name, email, and login credentials.
  • Supabase — Database hosting. Stores account data, profiles, and booking records.
  • Vercel — Application hosting and deployment. Processes request logs and performance data.
  • Resend — Transactional email delivery. Processes email addresses and message content.
  • Twilio — SMS notifications. Processes phone numbers and message content.
  • Google Places API — Venue and city search functionality. Processes location queries.
  • PostHog — Product analytics. Processes usage data and interaction events.
  • Sentry — Error tracking and monitoring. Processes error reports and device information.

5. Data Sharing and Disclosure

We do not sell your personal information. We do not share your data with third parties for their own marketing purposes.

We may share your information in the following circumstances:

  • Between users: Profile information, booking details, and communications are shared between Venues and Artists as necessary to facilitate bookings.
  • Service providers: With the third-party services listed in Section 4, solely to operate the Platform.
  • Legal requirements: When required by law, subpoena, court order, or government request.
  • Safety: To protect the rights, safety, or property of Apollo, our users, or the public.
  • Business transfer: In connection with a merger, acquisition, or sale of assets, with notice to affected users.

6. Cookies and Tracking Technologies

We use cookies and similar technologies for:

  • Authentication: Session cookies to keep you logged in securely.
  • Preferences: Storing your settings and display preferences.
  • Analytics: Understanding how users interact with the Platform to improve the experience.

You can manage cookie preferences through your browser settings. Disabling cookies may affect Platform functionality, particularly authentication.

7. Data Retention

We retain your account data for as long as your account is active. If you request account deletion, we will remove your personal data within 30 days, except where retention is required by law or necessary to resolve disputes or enforce our agreements.

Anonymized and aggregated data that cannot identify you may be retained indefinitely for analytics and product improvement.

8. Data Security

We implement industry-standard security measures to protect your information, including encryption in transit (TLS), secure database hosting, and access controls. However, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

9. Your Rights

9.1 All Users

You have the right to:

  • Access and review the personal data we hold about you.
  • Update or correct inaccurate information through your account settings.
  • Request deletion of your account and associated personal data.
  • Opt out of non-essential communications.

9.2 California Residents (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

  • Right to know: You may request details about the categories and specific pieces of personal information we have collected about you.
  • Right to delete: You may request deletion of your personal information, subject to certain exceptions.
  • Right to opt out: We do not sell personal information, so this right does not apply.
  • Non-discrimination: We will not discriminate against you for exercising your CCPA rights.

To exercise your rights, contact us at legal@apollobooking.com. We will respond within 45 days.

10. Children's Privacy

The Platform is not intended for users under 18 years of age. We do not knowingly collect personal information from minors. If we learn that we have collected data from a user under 18, we will delete that information promptly.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by updating the "Last updated" date and, where appropriate, by providing notice through the Platform. Your continued use of the Platform after changes are posted constitutes your acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us at:

Apollo
Panama City Beach, Florida
legal@apollobooking.com